Third Party Billing

Third Party Billing is the process whereby Wilmington University bills an outside organization/company for all, or a portion, of a student's tuition and/or fees, which is determined from the employer’s letter of credit or tuition authorization. Third Party Billing is subject to the same federal reporting requirements as other financial aid.

If your employer offers tuition reimbursement, it is your responsibility to successfully complete and pay for the course(s), then request reimbursement from your employer.

Student Responsibilities

In order for the University to recognize an anticipated third-party payment for a student’s tuition and fee(s), and/or books, the student must provide written authorization on corporate letterhead or submit a company payment voucher.  All letters are subject to review by the Third Party Processor and must include the following information:

  • Student’s name
  • Student’s Wilmington University ID number
  • Term or academic year covered
  • Number of credits or specific course(s)
  • Dollar or percentage limit of total charges (if applicable)
  • Sponsoring company's name, billing address, contact name, telephone number and e-mail address.

Students must submit an approved authorization, prior to the end of the semester add/drop period. 

Authorization letters can be submitted to the Third Party Billing department by the following methods:

  • E-mail:
  • Fax:  302.328.5689 Call: (302) 328-5689
  • Mail:
    Wilmington University
    Student Financial Services
    Third Party Billing
    320 N. DuPont Hwy
    New Castle, DE 19720

Third Party Billing Agreement

The University directly bills the company and/or organization ( following the term’s add/drop period) the amount determined from the approved authorization or letter of credit.  Any portion not covered by a third party is the student's responsibility to pay by the appropriate semester due dates. Student’s account will reflect third party credit following receipt of payment from the employer.  If at any time the third party agency notifies the University that they will not pay any portion of the bill, the student will be charged and non-payment could affect future registration, transcript requests and/or graduation petition submissions.

Wilmington University reserves the right to charge the student’s account if payment in full is not received from the third party within sixty (60) days of invoicing.